UN Environment is the leading global voice on the environment. It provides leadership and encourages partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations. UN Environment works with governments, the private sector, civil society and with other UN entities and international organizations across the world. OJSS IT Consultnacy provides solutions to organisations like transformation of paper based organisation to online digital organisation. The costs of using paper as the primary medium for storing information go far beyond environmental impacts such as cutting down trees. Increasingly, businesses are “going green” and trying to reduce paper consumption as they strive to demonstrate their commitment to the environment, finances, and social impact. While environment-conscious technology has accelerated in other fields, records management practices have remained stuck in the past.
Unnecessary amounts of energy and millions of dollars are expended managing and processing paper, such as: Printing information, Shipping to and from storage, Climate control systems, Secure destruction
Green is Digital
Digitizing records to reduce paper use is the clear choice if your organization is interested in “going green” as it helps reduce emissions in a number of ways.
Once records have been transported to the scanning facility, they don’t need to be transported again
Eliminate the need to use a climate controlled warehouse
Digital file conversion is accurate, fast, and secure — robots manage most of the process, which minimizes error
Machine learning indexes and auto-classifies records quickly
Optical and intelligent character recognition (OCR/ICR) make content easily searchable
Instantly access records from anywhere via a digital RMS — no need to recall physical records-rent areas.
Once a digital RMS is in place within a firm and the paper quantity is reduced, it becomes easier and less daunting to manage the scanning, uploading, and shredding of new documents.